Administrative Associate – Purchasing Support

About the role

The Administrative Associate will support the procurement function for the STRIDES activity in South Sudan. Working under the Senior Purchasing Officer, you will ensure timely acquisition of goods and services while complying with FHI 360 and U.S. Government procurement policies.

Key responsibilities

• Prepare, maintain, and review purchasing files, reports, and price lists.
• Develop bid specifications and support competitive bidding processes.
• Review requisition orders for accuracy, terminology, and specifications.
• Contact suppliers to schedule or expedite deliveries and resolve shortages or delays.
• Approve bills for payment, calculate order costs, and forward invoices to finance.
• Maintain compliance with organizational, U.S. Government, and South Sudan import/export regulations.
• Check shipments for correct fulfillment and specification compliance.
• Compare prices, specifications, and delivery dates to select the best supplier bids.
• Assist with monitoring departmental costs, schedules, and performance.

Required profile

• Knowledge of procurement standards and best practices.
• Familiarity with company procurement policies and procedures.
• Understanding of U.S. Government acquisition regulations (preferred).

Required skills