Administrative Assistant – STRIDES South Sudan

About the role

The Administrative Assistant provides intermediate‑level administrative and office support for the STRIDES South Sudan activity, a U.S. Department of State‑funded global health security program based in Juba. The role ensures smooth daily operations by handling communications, managing records, and supporting finance and logistics functions.

Key responsibilities

• Serve as the primary point of contact for internal and external stakeholders, fielding routine and non‑routine inquiries.
• Coordinate scheduling, logistics, and detailed itineraries for meetings, events, conferences, and travel.
• Maintain files, records, databases, spreadsheets, and logs; perform data entry, proofreading, and report compilation.
• Receive and distribute incoming and outgoing mail, including courier services.
• Assist with inventory tracking, asset management, and procurement documentation in line with FHI 360 and USG policies.
• Process travel expense forms and prepare routine status reports and office metrics.
• Provide office supplies and general administrative assistance to staff as needed.

Required profile

• Strong attention to detail with the ability to review data for completeness and accuracy.
• Excellent organizational and communication skills.
• Ability to work independently and support a multidisciplinary team.
• Familiarity with standard office policies and procedures.

Required skills

• Data entry
• Spreadsheets
• Records management