Administrative Assistant

About the role

The Administrative Assistant provides comprehensive administrative and office‑management support to the Front Office of the Special Representative of the Secretary‑General (SRSG) at the United Nations Mission in South Sudan (UNMISS) in Juba. Reporting to the Senior Liaison Officer, the role ensures smooth operations and effective coordination of high‑level activities.

Key responsibilities

• Manage the SRSG’s calendar, appointments, meetings and official correspondence.
• Coordinate protocol arrangements, high‑level visits and interactions with government officials, UN agencies, donors and other stakeholders.
• Organise mission travel, visas, security clearances, logistics and briefing materials.
• Oversee information‑management systems, ensuring accurate filing, retrieval, tracking and archiving of records.
• Review, quality‑check and format official documents to meet UN editorial and protocol standards.
• Maintain confidential records and handle sensitive information with discretion.
• Liaise with support units, monitor requests and ensure timely communication of decisions.
• Support planning of official functions with diplomatic missions, NGOs, civil society and visiting delegations.
• Supervise drivers and manage office technology, supplies and equipment.

Required profile

• In‑depth knowledge of UN administrative procedures, staff regulations and resource management.
• Proven ability to work independently, meet deadlines and handle confidential information.
• Strong organisational skills and attention to detail.
• Experience in supporting senior officials in an international or diplomatic environment.

Required skills

• Proficiency in office‑management software and database handling.
• Familiarity with UN systems and protocol standards.