Procurement Assistant (Supply Chain)

About the role

The Supply Chain Assistant - Procurement coordinates, supervises and manages all procurement for the IRC office in Juba, and maintains and standardises procurement policy. The postholder implements IRC procurement policies and works closely with the Supply Chain Officer and other supply chain staff to support programme implementation.

Key responsibilities

• Supervise procurement plans and strategies so that programme procurement needs are met on time according to GSC and donor standards
• Help develop procurement specifications and process approved purchase requests through the online procurement software (BVA/Integra)
• Manage requests for quotations and proposals, take part in bid meetings and evaluations, and prepare bid analyses and bidding documents
• Carry out transparent negotiations with suppliers and review documents for accuracy before payment approval
• Implement donor rules and regulations, run supplier due diligence (reference checks, supplier visits), and report procurement red flags
• Support compliance with policies and procedures, and help implement internal and external audit corrective action plans
• Work with the Supply Chain Officer on supply chain planning, including market surveys and analysis
• Maintain supplier files, records and performance scorecards
• Prepare monthly procurement reports and submit them to the Supply Chain Officer

Required profile

• College diploma or equivalent in Supply Chain Management, Logistics, Business Administration or a related field
• 2-3 years of work experience in supply chain operations (procurement and transport)
• Ability to roll out supply chain policies and SOPs, and to maintain supply pipelines in areas with weak infrastructure
• Willingness to work in a highly matrixed structure and under challenging working and living conditions

Required skills

• Computer skills: word processing, spreadsheets and databases
• Knowledge of practical supply chain procedures
• Good organisational, interpersonal and communication skills

Candidates must pass a thorough background check and give satisfactory references. The IRC is an equal opportunity employer and offers a flexible hour (when possible), maternity leave, transportation support and gender-sensitive security protocols.