Administrative Associate

About the role

The Administrative Associate leads and coordinates office and management support functions for the FAO Representation in South Sudan, ensuring smooth workflow and information flow.

Key responsibilities

• Support financial record management, monitor project accounts, maintain imprest accounts and petty cash.
• Retrieve, enter, verify and analyse data from FAO corporate systems and databases.
• Compose and finalize administrative correspondence and prepare financial reports.
• Assist with human resource activities including recruitment, vacancy announcements and staff enquiries.
• Maintain liaison with local banks, monitor government contributions and oversee equipment transfers.

Required profile

• Secondary school education.
• At least five years of experience in general administration, HR, accounting and office management.
• Working knowledge of English and intermediate proficiency in another FAO official language.

Required skills

• Very good knowledge of MS Office applications and internet tools.
• Familiarity with corporate computerized financial, travel and HR systems (e.g., Oracle, SAP).