Procurement Assistant – Service Contract Level 5 (Juba)

About the role

The World Food Programme is seeking a Procurement Assistant to support day‑to‑day procurement activities for its South Sudan Country Office in Juba. The role ensures timely, transparent and compliant acquisition of goods and services for the office and field locations.

Key responsibilities

• Prepare, compile and share procurement documents such as RFQs, tender files and award records.
• Receive, record and follow up on purchase requests, verifying approvals and required information.
• Support evaluation processes by arranging documents, recording decisions and maintaining clear evaluation records.
• Collect supplier, market and procurement data and present it in standard formats for analysis.
• Maintain accurate procurement files, supplier records and contract trackers for reporting and audit purposes.
• Prepare and issue purchase orders and contracts using approved templates.
• Follow up on delivery timelines, receipt of goods/services and supplier performance.
• Prepare periodic updates and reports on tenders, purchase orders and contracts, highlighting progress and issues.

Required profile

• Minimum 5 years of procurement experience in humanitarian operations, handling small to complex tenders.
• Experience in contract management and day‑to‑day interaction with suppliers.
• Secondary school completion; university degree in Logistics, Supply Chain, Procurement or related fields is preferred.
• Fluency in written and spoken English and Arabic; additional local language is an advantage.
• Strong analytical ability and coordination skills within procurement operations.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint