Senior Administrative Officer

About the role

The Senior Administrative Officer will support the STRIDES activity in South Sudan by managing procurement of materials, parts, and equipment. Reporting to the Finance and Admin Manager, the role ensures compliance with FHI 360 and US Government procurement regulations while maintaining optimal inventory levels.

Key responsibilities

• Prepare, maintain, and review purchasing files, reports, and price lists for the project.
• Develop bid specifications and conduct competitive procurement processes in line with USG regulations.
• Verify requisition orders for accuracy, terminology, and specifications.
• Coordinate with suppliers to schedule, expedite, or resolve delivery issues.
• Approve bills, calculate order costs, and forward invoices to accounting.
• Maintain documentation of purchase orders and verify invoices for payment.
• Assist in developing and revising procurement operating procedures and policies.
• Interact with internal and external customers to ensure compliance with regulations and company procedures.

Required profile

• Experience in procurement or purchasing within an international development or government‑funded environment.
• Strong knowledge of US Government procurement regulations and FHI 360 policies.
• Excellent attention to detail and ability to manage multiple purchase orders simultaneously.
• Effective communication skills for liaising with suppliers and internal teams.

Required skills

• Knowledge of competitive bidding and procurement processes.
• Familiarity with invoice verification and cost calculation.
• Ability to maintain accurate purchasing documentation.