Administrative Associate

About the role

The Administrative Associate provides essential office and management support for the FAO Representation in South Sudan. Based in Juba, the role ensures smooth daily operations, accurate financial tracking, and effective coordination of administrative staff.

Key responsibilities

• Manage financial records, monitor project and programme accounts, and maintain imprest and petty‑cash accounts.
• Reconcile expenditures, balances, payments and statements, ensuring compliance with approved budgets.
• Retrieve, enter, select and analyse data from FAO corporate systems and databases, verifying accuracy and completeness.
• Verify fund availability across programmes and ensure operational expenditures align with budgetary approvals.
• Compose and finalise official correspondence, provide procedural guidance to managers and staff, and supervise office support personnel.
• Support the Assistant FAOR (Administration) in implementing office policies, procedures and best practices.

Required profile

• Strong knowledge of office policies, procedures and financial administration.
• Ability to work autonomously with high initiative and independent judgment.
• Excellent organisational skills and experience supervising administrative staff.
• Effective communication skills for interaction with internal and external stakeholders.

Required skills

What we offer

• Opportunity to contribute to FAO’s mission of food security and sustainable natural resource management.
• Experience working in an international, multi‑disciplinary environment.
• Professional development within a United Nations agency.