Senior Administrative Officer – Procurement

About the role

The Senior Administrative Officer supports the STRIDES activity in South Sudan by managing procurement of materials, parts, and equipment needed for infectious disease detection systems. This role ensures that purchase orders are processed in line with FHI 360 and US Government regulations.

Key responsibilities

• Prepare, maintain, and review purchasing files, reports, and price lists for the project.
• Develop bid specifications and conduct competitive procurement processes in compliance with USG regulations.
• Review requisition orders for accuracy, terminology, and specifications.
• Coordinate with suppliers to schedule or expedite deliveries, resolve shortages, and ensure contract terms are met.
• Approve bills for payment, calculate order costs, and forward invoices to accounting.
• Maintain documentation of purchase orders and verify invoices for payment.
• Assist in developing and revising procurement operating procedures and policies.
• Interact with internal and external customers to ensure purchasing activities comply with regulations and company procedures.
• Analyze quotations, select or recommend suppliers, and schedule deliveries.

Required profile

• Experience in procurement and purchasing within a government or international development context.
• Familiarity with US Government procurement regulations and FHI 360 policies.
• Strong attention to detail for reviewing requisitions, invoices, and shipment specifications.
• Ability to coordinate with multiple departments and external vendors.

Required skills