Administrative Associate – Purchasing Support

About the role

The Administrative Associate will support the procurement function for the Strengthening Infectious Disease Detection Systems (STRIDES) activity in Juba, South Sudan. Working under the Senior Purchasing Officer, the role ensures timely acquisition of materials, parts and equipment in line with FHI 360 and U.S. Government procurement policies.

Key responsibilities

• Prepare, maintain and review purchasing files, reports and price lists.
• Develop bid specifications and assist with competitive bidding processes.
• Review requisition orders for accuracy, terminology and specifications.
• Coordinate with suppliers to schedule, expedite or resolve delivery issues.
• Approve bills for payment, calculate order costs and forward invoices to finance.
• Ensure compliance with organizational, U.S. Government and South Sudan import/export regulations.
• Inspect shipments to verify correct fulfillment and specifications.
• Compare prices, specifications and delivery dates to select the best supplier bid.
• Support departmental cost monitoring, scheduling and performance tracking.
• Perform other duties as assigned.

Required profile

• Knowledge of procurement standards and practices.
• Familiarity with company procurement policies and procedures.
• Understanding of U.S. Government acquisition regulations (preferred).
• Strong attention to detail and ability to verify documentation.
• Effective communication with vendors and internal teams.

Required skills

What we offer

• Opportunity to contribute to a high‑impact global health security program.
• Experience working with an international nonprofit and U.S. Government partners.
• Professional development in procurement and supply chain management.