Administrative Assistant – South Sudan

About the role

The Strengthening Infectious Disease Detection Systems (STRIDES) activity seeks an Administrative Assistant to support its South Sudan office. Reporting to the Finance and Admin Manager, you will provide essential office and clerical services that enable the program to operate efficiently.

Key responsibilities

• Serve as the primary point of contact for internal and external stakeholders, handling routine inquiries and directing communications.
• Coordinate scheduling, logistics, and itineraries for meetings, conferences, travel, and events.
• Maintain and update files, records, databases, spreadsheets, and logs; perform data entry and proof‑reading.
• Manage incoming and outgoing mail, courier services, and inter‑office distribution.
• Assist with inventory tracking, asset management, and procurement documentation in line with FHI 360 and USG policies.
• Process travel expense forms and prepare routine status reports and office metrics.
• Provide office supplies and general administrative support to staff as needed.

Required profile

• Demonstrated experience in administrative or office support functions.
• Strong attention to detail and ability to verify data for completeness and accuracy.
• Excellent written and verbal communication skills in English.
• Ability to work independently and prioritize multiple tasks in a fast‑paced environment.

Required skills

• Proficiency with standard office technology (e.g., computers, printers, scanners).
• Experience using spreadsheet and database tools for data entry and reporting.
• Familiarity with procurement and logistics documentation processes.